Government organizations handle sensitive and private information every day, and must comply with numerous rules, laws, and regulations to ensure that it remains secure. Canon offers a range of solutions to help you achieve these goals, while still remaining productive.
If your government organization frequently prints out faxes or other documents containing sensitive information, you need to ensure they are never left open on a print tray. Canon Secured Print, Encrypted Secure Print, and uniFLOW Secure Printing require that users authenticate at a device before a file is released for print. A variety of fax forwarding tools also allow you to send faxes automatically to e-mail addresses, desktop locations, and even password-protected Advanced Box folders.
Does your agency fax and e-mail sensitive documents? If so, a government employee could accidentally enter an incorrect address and send this confidential information to the wrong address. With solutions such as Authorized Send, Universal Send, and eCopy, administrators can restrict the ability of individuals to access these features on your devices. You can also require that e-mails and faxes can only be sent from your device to authorized destinations or domains - helping ensure that no one either knowingly or accidentally sends a document or message to the wrong location.
When a hard copy is scanned and converted to a PDF document on an imageRUNNER ADVANCE system, the Digital User Signature PDF kit can be used to embed a digital signature containing that user's name into the document. This confirms the user's identity as the source of the document and facilitates notification if changes are made to it. Device Signature PDF mode embeds the device's serial number in the document in much the same way, enabling the recipient to verify the identity of the original device.
Authorized Send CAC/PIV is a secure, embedded solution for government agencies requiring CAC/ PIV authentication to distribute, validate, and secure documents. Authorized Send CAC/PIV, is a state-of-the art solution that utilizes a powerful two-factor authentication and integrates with your CAC/PIV server to validate credentials before a user can access the document distribution features of their Canon device.
Canon U.S.A. does not provide legal or regulatory advice concerning customers' compliance with specific laws including, without limitation, Sarbanes Oxley, HIPAA, GLBA, Check 21, USA Patriot Act or federal and state privacy laws. Customers should always consult with qualified counsel to determine if they are in compliance with all applicable laws.