Paper documents are critical to how your firm practices law each day. Scanning hard-copy pages into a document management system is often a time consuming, manual, multi-step process. Now, Scan to Worldox enables your staff to quickly and easily send documents to Worldox directly from the touchscreen of your imageRUNNER ADVANCE multifunctional printer (MFP).
Now, you can step up to a Canon imageRUNNER ADVANCE device and quickly scan, classify, and upload your case documents to Worldox with confidence.
To help your firm expedite casework and maximize productivity, Canon collaborated with World Software Corporation to develop Scan to Worldox.
Canon built this powerful, embedded application that brings the essence of the Worldox desktop user experience directly to the imageRUNNER ADVANCE MFP touchscreen. The familiar user interface will enable your staff to quickly and easily scan and profile documents using Favorite Matters, Quick Profiles, Workspaces, and Bookmarks. The added profiling information makes the documents easier to find in Worldox.
Canon looked at how law firms handle documents, use MFP devices, and work with document management systems. It quickly became clear that the serverless Multifunctional Embedded Application Platform (MEAP) on Canon imageRUNNER ADVANCE devices could be leveraged to improve document access and integration tasks for law firms of all sizes.
Scan to Worldox is accessible directly from the Main Menu of imageRUNNER ADVANCE devices and supports both locally hosted and cloud based installations of the Worldox document management system.
The authentication process helps you maintain security while also maximizing productivity. Once Scan to Worldox is selected, the application immediately prompts the user to authenticate.
Once authenticated, files associated with the user's existing Worldox profile will appear in the touchscreen control panel. That staff member's most commonly used matters are presented in a simple list from which the user can easily select the relevant matter.
Very likely, staff at your firm access and archive their documents in Worldox in different ways. While one attorney may prefer to use a "Quick Profile," another may frequently use "Workspaces" or "Favorite Matters."
With Scan to Worldox, your staff has the same freedom when scanning documents. The application enables your legal staff to quickly locate whichever destination they'd like to store their files to - just like they do at their desktop. Favorite Matters, Quick Profiles, Workspaces and Bookmarks are all dynamic. These areas can be used to quickly profile and store scanned documents with a minimal number of finger presses.
As users proceed, metadata fields like Client, Matter and Doc Type can be set to populate logically and automatically based on other matters they are currently handling. Your partners, attorneys and other staff will be able to quickly and conveniently edit these fields any time they are integrating a set of documents to Worldox.
For busy legal firms, this automated profiling can help provide a huge time savings - and make it easier to locate files later in Worldox.
Because firms often handle black-and-white, single-sided documents that must be converted to PDF format, administrators can establish these settings as the default for each integration. This enables users with routine archiving tasks to speed through the process.
Default settings certainly don't limit user options, however. Authorized staff can leverage the full capabilities of the imageRUNNER ADVANCE device. Documents can be set to be saved in TIFF, XPS, Microsoft Word or PowerPoint file formats.* And, options such as OCR, password protection, and preview can be reviewed and adjusted directly through the touchscreen display before archiving or sending.
Advances like these enable your legal practice to access all important firm documents while giving your staff the flexibility to integrate documents in ways that make sense for their workload.
Canon U.S.A. does not provide legal or regulatory advice concerning customers' compliance with specific laws including, without limitation, Sarbanes Oxley, HIPAA, GLBA, Check 21, USA Patriot Act or federal and state privacy laws. Customers should always consult with qualified counsel to determine if they are in compliance with all applicable laws.