Small Business Printers for Every Budget & Use Case

Every entrepreneur deserves a printer that is as hardworking, reliable and versatile as they are. But not all printers are equal. Before you start shopping for the best printer for your small business, think about your business needs and your budget. Consider how much space you have for a printer in your office, for example. Is it better to get an all-in-one printer for you and your team to use, or is it preferable to have a portable printer you can carry with you? Would you consider your printing needs high-volume or low-volume? Do you scan and/or fax frequently? How much are you aiming to spend? Make a list of your top priorities. Then, you’ll be better prepared to choose a printer for your small business—one that can help you get the best bang for your buck.

Shopping for printers for a small business can feel overwhelming. There is a printer for every price point, starting at under $100 and going well into the thousands of dollars. That’s why it’s important to know your budget and then select the best printer for your small office within that budget that performs all the duties you need. For value, a top laser printer to consider is the Canon imageCLASS MF465dw Black and White All-in-One, Wireless¹, Duplex Laser Printer. This modest but mighty printer can print, copy, scan and fax, and is as efficient as they come: the first page prints in approximately five seconds². Plus, this laser printer can help you increase your business productivity by zipping through otherwise time-consuming tasks with features such as auto two-sided printing, auto one-pass, and two-sided scanning available. It also has a 250-sheet cassette for plain, letter-sized paper and a multipurpose paper tray (with an expandable paper capacity of up to 900 plain, letter-sized sheets using an optional cassette, sold separately).

Many small businesses contend with limited space, so it’s helpful to consolidate the technological functions you need into one piece of equipment. That’s why an all-in-one printer is a brilliant innovation: it combines printing, scanning, copying and sometimes faxing capabilities in one compact device. The Canon Color imageCLASS MF753Cdw Multifunction Laser Printer is among the best all-in-one laser printers. With the ability to print, copy, scan and fax, this is the ultimate type of printer for business, rivaling professional-grade machines you might find in a larger office setting. And it comes with a three-year limited warranty³, so you have less worry about maintenance and repairs slowing you down.

Another stand-out all-in-one printer to consider is the Canon MegaTank MAXIFY GX7021 Wireless 4-in-1 Printer. This wireless¹, four-in-one inkjet printer can print, copy, scan and fax, and the quality of the output shines. It’s a great contender for offices that print high volumes: the GX7021 saves up to 80% on the cost of ink when compared to high-yield laser cartridges and prints at less than 2 cents per page⁴. When searching for the best printer for your small office, this is a contender.

If your business needs to print hundreds or even thousands of pages each week, you should be asking “which printer is most suitable for high-volume printing?” As a general rule, laser printers can print pages more quickly than ink printers. Which brings us to the next question: what is a good laser printer for a small business? The Canon imageCLASS MF465dw All-in-One Laser Printer is one of our top picks. It prints up to 42 black-and-white pages per minute² and can scan 100 pages per minute (black and white), capturing both sides of the document in a single pass. The Canon Color imageCLASS MF753Cdw Wireless 4-in-1 laser printer is another solid contender for quality printing, printing up to 35 pages a minute (color and black and white)². Both devices also offer an optional high-capacity toner (sold separately), to help you fulfill your printing needs while limiting the interruptions of toner replacement.

Small business owners know that the last thing you need in your office is the clutter of cables taking up precious desk and workspace. Wireless¹ printers like the Canon Color imageCLASS MF753Cdw Wireless Laser Printer help solve that problem, and more. This compact laser printer has a small footprint considering its capabilities, which include printing, copying, scanning and faxing. And with its straightforward Wi-Fi®¹ setup, it connects to compatible computers and mobile devices with ease.

When you’re shopping for the best small office printer for your needs, look for energy ratings like ENERGY STAR®⁵, indicating that the printer is energy efficient, which is good for the environment, and can help with your utility bills. The best small business printers from Canon are ENERGY STAR®⁵ rated, including the Canon MegaTank MAXIFY GX7021 Wireless¹ 4-in-1 Printer, the Canon Color imageCLASS MF753Cdw Wireless¹ Laser Printer, and the Canon Black and White imageCLASS MF465dw All-in-One Laser Printer, so you can rest assured that with your printer choice you are being conscious of the environment.

Small business owners wear a lot of hats. They have to serve their customers and clients, while also striving to ensure that their business is running smoothly behind the scenes. With the right technology, including the best small business printer for their needs, entrepreneurs everywhere can help streamline their administrative tasks and can save valuable time in doing so. And that, in turn, can allow them to spend energy on the work they love the most—the work that made them start their small business in the first place.