Document Conversion / Digitization
CONVERTING HARD COPIES TO DIGITAL IP
Keeping so much paper costs you twice: you pay to store it, and it costs you time when the information you need isn't available when you need it. Converting that information in an efficient, organized fashion is the first step to digitally transforming your enterprise.
We know your files are precious and we take great care to provide clients with a orderly, cost-effective, and adaptable end-to-end backfile conversion solution. Take a look at how we make this happen for you!
1. Prep & Ship
Chain-of-Custody Throughout
Right from the start, we work directly with you to organize, catalog, and transport your documents to one of our Canon DX Centers. We monitor the chain-of-custody of your documents throughout the transporation process.
- Collect all the documents.
- Provide guidance on how documents should be packed and cataloged for transport.
- Create a manifest of everything being entrusted to our team.
- Transport to our DX Center.
2. Intake
Verify and Validate
When your documents arrive at one of our DX facilities, the delivery is immediately received by our DX Services team and moved into a secure area for processing.
- Shipment received at our facility via secure transport.
- Documents moved to limited-access area for validation.
- Team member validates against manifest and notifies client of receipt.
3. Processing
Preparing, Scanning, and Organizing
Before we start scanning, we review pages to be scanned and remove staples or clips, note any special conditions, and arrange for scanning appropriately. We then do an initial scan and review to make sure the images are high quality, and finally index the documents to maximize search and retrieval.
- Prepare documents for scanning.
- Scan documents.
- Review and enhance images.
- Index scanned images.
4. Storage and Retrieval
Bringing Your Digital IP to You
The last step begins with our team validating that your newly digitized information is easily accessible in the cloud. We deliver the digitized content to you via the agreed-upon repository, and finally the physical files are processed according to your desired disposition, whether it be long-term storage or shredding.
- Validate accessibility.
- Deliver digitized files to repository.
- Process physical files according to agreed-upon disposition.
KEEPING YOUR IP SAFE AND SECURE
OUR PRIORITY IS TO SECURELY AND ACCURATELY HANDLE YOUR ORGANIZATION'S INFORMATION
Our Digitization Services Centers implement security related procedures to help maintain data privacy and security.
1. Secure Access
- Secured facilities
- Keycard-only access
2. Secure Site
- Security cameras
- No-internet facilities
3. Secure Staff
- No outside technology on-premises
- Employee background checks