Scanning and Backfile Conversion
Digitize Your Documents. Unlock Your Data.
Canon’s secure, end-to-end backfile conversion services help you reduce paper clutter, improve access to information, and accelerate your digital transformation.
Paper is Costing You More Than You Think
Storing paper documents takes up space, time, and money. Canon helps you reclaim control with a secure, efficient, and scalable digitization process—so your information is always at your fingertips.
Our 4-Step Digitization Process
1. Prep and Ship
Chain-of-Custody Throughout
Right from the start, we work directly with you to organize, catalog, and transport your documents to one of our Canon DX Centers. We monitor the chain-of-custody of your documents throughout the transportation process. This includes:
- Collecting all the documents.
- Providing guidance on how documents should be packed and cataloged for transport.
- Creating a manifest of everything being entrusted to our team.
- Transporting to our DX Center.
2. Intake
Verify and Validate
When your documents arrive at one of our DX facilities, the delivery is immediately received by our DX Services team and moved into a secure area for processing. These steps include:
- Receiving shipment at our facility via secure transport.
- Moving all documents to a limited-access area for validation.
- Validating documents against manifest and notifying client of receipt.
3. Processing
Preparing, Scanning, and Organizing
Before we start scanning, we review pages to be scanned and remove staples or clips, note any special conditions, and arrange for scanning appropriately. We then do an initial scan and review to make sure the images are high quality before final indexing the documents to maximize search and retrieval.
- Prepare documents for scanning.
- Scan documents.
- Review and enhance images.
- Index scanned images.
4. Storage and Retrieval
Bringing Your Digital IP to You
The last step begins with our team validating that your newly digitized information is easily accessible in the cloud. We deliver the digitized content to you via the agreed-upon repository, and finally the physical files are processed according to your desired disposition, whether it be long-term storage or shredding.
- Validate accessibility.
- Deliver digitized files to repository.
- Process physical files according to agreed-upon disposition.
Security You Can Trust
Your Information, Protected at Every Step, Canon’s Digitization Services Centers are built for security:
1. Secure Access
- Secured facilities
- Keycard-only access
2. Secure Site
- Security cameras
- No-internet facilities
3. Secure Staff
- No outside technology on-premises
- Employee background checks